Changing a company's registered office address in the Czech Republic

How to change your company's registered office address in the Czech Republic: procedure and requirements

This information is for those who want to change the registered office address of their Czech company independently. The required procedure is described below.

At its core, the change procedure is divided into two main steps:

• Step 1: Obtaining permission for the new registered office address
• Step 2: Recording the change in the Czech Commercial Register

Let's review each step in detail.

1) Obtaining permission for the new registered office address

When changing a company's registered office address, the first step is to obtain permission to establish the company's registered office at the new address. This permission is known as "Souhlas s umístěním sídla" in Czech. A Czech company's registered office may be located at any residential or commercial property within the Czech Republic (it must be a physical structure), including a private apartment or house. Many business owners choose to use their own home or other real estate as the registered office address.

The permission must be granted by the property owner (or by someone acting on their behalf under a power of attorney). If the property has multiple owners - for example, a married couple - we recommend obtaining permission from every owner.

If you do not own property in the Czech Republic, you can use a so-called "virtual office address" for your company. There are many providers of such addresses in every major Czech city. These services are provided for a fee, with the cheapest options starting at about EUR 70 per year. If you need a reliable provider, feel free to contact us - we will be happy to recommend one.

The signature on the permission form must be officially certified. You can have it certified by any notary public, at any Czech POINT location, at a Czech consulate abroad, or by a notary outside the country (we can advise you on how to do this). If the permission form is issued by someone acting on behalf of the property owner under a power of attorney, a certified copy of that power of attorney must be attached to the permission form to confirm the signatory's authority.

There is no mandatory template for the permission form; it is typically drafted in free form. We recommend including the following details in the document:

• Name and registration number of the company receiving the permission.
• Address of the registered office, including cadastral information (the more details, the better).
• Details of the individual granting the permission.
• The validity period of the permission (it can be time-limited, for example, to one year).

Use our TEMPLATE FOR THE REGISTERED OFFICE ADDRESS PERMISSION FORM FOR A CZECH COMPANY. You only need to enter the specific information about the property owner and the address itself.

Furthermore, we suggest including a signed statement from the company founders confirming their agreement to the address change. Based on our experience, this document is often not strictly required, and the application is processed without it. However, we still recommend preparing it as a precaution to formally document the founders' agreement to the address change.

2) Recording the address change in the Czech Commercial Register

Once you have obtained permission, the next step is to record the change in the Czech Commercial Register (the official register of legal entities).

It is important to check what your company's Articles of Association say about the registered office location. You must determine whether the Articles of Association need to be amended because of the address change. There are two main scenarios:

• The company's Articles of Association specify only a general locality for the registered office (for example, simply that "the company is located in Prague"), and the address is being changed within that specified locality. In this case, the company's Articles of Association do not need to be amended, which is simpler and significantly less expensive. In fact, this is the most common situation we encounter. In this scenario, the company director (specifically the director) prepares and submits an application to the Czech Commercial Register to change the company's registered office address. The application must be accompanied by permission to use the new address (the above-mentioned "Souhlas s umístěním sídla"). The application must be prepared using a special online form on the Czech Ministry of Justice website. It must then be printed, signed with a notarized signature, and submitted to the relevant Registry Court where the company is registered. It can also be submitted using the company's Datová schránka, if available. An administrative fee of CZK 2,000 (approximately EUR 80) must be paid for processing the application; the payment details are generated automatically on the first page of the application. The Registry Court typically issues a decision within 3-5 business days.
• The company's Articles of Association specify an exact registered office address, or the change involves moving to another city (for example, moving the address from Prague to Brno). In this case, amending the company's Articles of Association is mandatory. This procedure is more complex because it requires a formal amendment to the company's Articles of Association. The complexity arises because this action can be authorized only by the company founders. Furthermore, it is more expensive because a notary must be involved, costing approximately CZK 7,000-8,000 (EUR 300-350). The founders must be physically present at the notary's office or represented by someone under a power of attorney. You will still need to provide the notary with permission for the new location. The advantage is that the notary will then submit the change directly to the Czech Commercial Register - no separate application from you is required. This situation is less common overall and often depends on individual circumstances. If this applies to you, please feel free to contact us for guidance on how to proceed.

Once the address change is officially recorded in the Czech Commercial Register, the company is automatically reassigned to the new territorial government authorities. The most important changes concern your local Tax Office ("Finanční úřad") and the new Registry Court where your company is registered. This process is carried out automatically; the company's records are transferred from the old offices to the new ones without any action required on your part.

However, this means that from the date of the address change, you must submit your accounting reports to the new Tax Office. Additionally, any future amendments to the company must be filed with the new Registry Court.

This completes the company address change procedure.